Add a member
Invite a person to the active team and choose the role they will receive when they accept.
Before you invite someone
You must be an Owner or Admin in the active team.
Choose the lowest role the person needs:
- Member for read-only access to team resources
- Admin to manage team settings, invitations, and members at the Admin or Member level
- Owner for full control over roles, including other Owners
Only an Owner can invite another Owner. Read Roles & Permissions for the role comparison.
Sending the invitation from Coolify requires transactional email to be enabled. If email is not configured, you can still generate a link and send it to the person yourself.
Invite the member
Open the active team's Members page
- Confirm that the intended team is active.
- Select Teams in the Coolify sidebar.
- Select Members.
Enter the email address
Under Invite New Member, enter the person's email address. Coolify stores invitation email addresses in lowercase and uses the address to identify who may accept the invitation.
If the address already belongs to this team, Coolify reports that the person is already a member. If Coolify reports an existing pending invitation for the address, that invitation must be accepted, revoked from the team that created it, or allowed to expire before you create another one.
Choose a role
Select Member, Admin, or Owner from Role.
Admins can invite Members and Admins. Owners can invite all three roles.
Send or copy the invitation
Send the invitation by email
Select Send Invitation via Email. Coolify sends the invitation to the entered address using the instance's transactional email configuration.
When the email address does not yet have a Coolify account, Coolify prepares an account for that address as part of the invitation flow. The invited person uses the link to sign in, join the team, and set their own password when prompted.
An existing Coolify user must sign in with the invited email address before accepting the invitation.
Verify the invitation
Before acceptance, confirm that Pending Invitations shows the correct email address, delivery method, and role.
After the person accepts, confirm that:
- the invitation no longer appears under Pending Invitations
- the person appears in the member list
- the Role column shows the role you selected
If the invitation is not accepted
Invitation links are valid for three days. After a link expires, create a new invitation.
To invalidate a link before it is accepted, select Revoke Invitation beside the pending invitation. The revoked link can no longer be used to join the team.